Website 20four7VA
IMPORTANT NOTE: If you have already passed the 20four7VA Recruitment Process after the Final Interview, or you have been hired by a 20four7VA Client before, make sure that you are applying via the 20four7VA Team Portal, for faster processing of your application. You will be logging in using your 20four7VA email address. If you have just logged in to the Team Portal, please continue reviewing the Job Description below.
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CPT-6841 Construction Virtual Assistant
REQUIRED SERVICE: Business Support
REQUESTED EXPERIENCE TIER LEVEL: Junior – Advanced Level
MIN. HOURS/WEEK: 40 hours
SHIFT TIME ZONE: CST
SHIFT HOURS: 8:00 am to 5:00 pm
SHIFT DAYS: Monday to Friday
Number of VAs: 1
GENDER PREFERENCE: N/A
LANGUAGES SPOKEN/PREFERENCE: English
ACCENT PREFERENCE: neutral accent
REGION PREFERENCES: no preference
We are seeking a highly motivated and organized Virtual Assistant (VA) to join our growing team and support our construction business operations. You will play a key role in streamlining our processes and ensuring seamless communication between our team, subcontractors, and clients.
Responsibilities:
- Manage project intake through our website form, including gathering details and assigning tasks.
- Coordinate with subcontractors to schedule estimates and ensure timely project completion.
- Communicate effectively with clients via phone, email, and text messages, addressing questions and concerns.
- Utilize GoHighLevel CRM to manage tasks, track project progress, and automate workflows.
- Assist with project management tasks using Notion for Standard Operating Procedures (SOPs).
- Generate quotes and proposals based on client needs. (Training will be provided)
- Track project budgets and communicate updates to relevant parties.
- Maintain clear and accurate records for all projects.
- Research and learn about the construction industry to gain a general understanding of terminology and practices.
- Work collaboratively with the system developer to identify opportunities for automation and process improvement.
- Be proactive and resourceful, taking the initiative to find solutions and complete tasks independently.
Qualifications:
- Experience in a customer service or administrative role.
- Strong communication and interpersonal skills with the ability to build rapport with clients.
- Excellent organizational skills and time management abilities.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
- Tech-savvy with a willingness to learn new software platforms (GoHighLevel, Notion).
- Ability to work independently and manage multiple tasks simultaneously.
- Detail-oriented with a strong commitment to accuracy.
- Excellent written and verbal communication skills in English.
- A general understanding of the construction industry is a plus.
- Experience with project management software is a plus (experience with Notion is a plus).
- Experience with marketing automation platforms (e.g., Mailchimp, Constant Contact) is a plus.
Applications/Software:
- MS Office tools, GoHighLevel, Notion
- Phone System GoHighLevel
Client Industry: Construction
Want to work with this amazing client? Apply now and join 20four7VA! Join the remote world, today.
What we offer:
- Competitive rates
- Weekly payments
- Annual rate increase (based on performance)
- Paid time off
- Paid holidays
- Various open roles are available
- Free training and upskilling
- Constant support and guidance from managers and mentors
- Clear schedules and guidelines
- A vibrant community always ready to support you
- And more!